General Tips for Participants

BASIC MIC CONFERENCE STRUCTURE:

  • The​​ access​​ to the MIC Conference 2020 online sessions and content is​​ allowed exclusively to registered attendees, who will receive, through a personalized e-mail, a​​ password to unlock the access​​ to the​​ online sessions and material. See here​​ to register to the conference.

  • The virtual MIC Conference 2020 is a​​ single stream event. This means that sessions will be run in a sequential order: when a​​ session ends, the following session will begin. In a virtual mode this sequential order will be managed using​​ separate Zoom Meetings, which are organized following the structure of the program (see the​​ online sessions main page).​​ 

  • Please pay particular attention to the timing of the sessions: at the end of the scheduled time the Zoom Meeting session will be closed by the MIC host in agreement with the Session Chair, in order to allow all attendees to pass to the following Zoom Meeting session.​​ The timing of the sessions​​ will be observed strictly.

  • All​​ online sessions will be recorded. The recordings of the sessions will be made available to all​​ registered attendees at the end of each Tempus.​​ 

  • Password-protected material will be made available​​ to all​​ registered attendees: the extended book of abstracts as well as the posters presented during the mini talks/poster sessions.

BASIC SESSION STRUCTURE:

  • 10 minutes before the Session: The MIC host will start the designated Zoom meeting and all presenters and the Session Chair have to join their Zoom meeting (if they are attending another session, they are asked to leave the Zoom Meeting and join the Zoom​​ meeting for their session).

  • Beginning of the Session: The MIC host will start the recording.

  • Beginning of the Session: The Session Chair introduces the session.

  • Beginning of the Session: The Session Chair will introduce the presenter. The talk will be started from the presenter by sharing his/her screen (see the​​ Zoom Help Center). In the event that the presenter will not be available, the talk will be run using the video recording submitted by the presenter. This option will be performed by the MIC host.

  • Beginning if the Q&A Session:​​ At the end of each presentation, a brief Q&A session will be managed by the Session Chair using the Chat option.

  • The duration of a​​ presentation by type are listed below:

Type

Talk Duration

Q&A Session

Papers

12 minutes

3 minutes

Mini-talks/Posters

3 minutes

4 minutes

MIC Invited Speeches

20 minutes

N/A

*The total duration of a session/symposium is around 45min (60min for​​ sessions with four contributions).  

Q&A CHAT:

A live Q&A​​ Chat​​ will follow each talk, moderated by the Session Chair:

  • Participants will be muted and they will need submit questions during the talk presentation before the Q&A session starts using the​​ Chat Option (see​​ Zoom Helper Center).

  • The Session Chair will select and ask the questions during the Q&A session. There may not be enough time answer all​​ questions. The Chair will make sure to ask related questions in the approximate order that they were first submitted.

  • The Chair will have the ability to unmute participants if this is needed to elaborate on their questions (please note that due to the limited Q&A duration, participants may want to discuss with the author(s) off-line).

ZOOM TIPS:

  • Each session will have a MIC host, a Session Chair, presenters and participants. See Zoom Roles in a Webinar.

  • MIC Host: This will be the user with a special MIC icon by the side of the profile. This person facilitates the use of the technology and could be the same person as the Session Chair in some sessions.

  • Session​​ Chair: This person is present to coordinate the session and manage Q&A session through the​​ Chat option.

  • For a stable connection to the meeting, please check the Zoom Webinar Best Practices and Resources.