DETAILED ZOOM GUIDE FOR PRESENTERS

INITIAL ZOOM SETUP:

Please install​​ Zoom​​ in advance.

For a stable connection to the meeting, please check the​​ Zoom Webinar Best Practices and Resources.

HOW TO JOIN YOUR SESSION:

  • Please check in advance the timing of your session on the​​ Program​​ and find the​​ link associated with your session.

  • 10 minutes before the scheduled time of your session the MIC host will start the associated Zoom Meeting. You are required​​ to click on the session link and join the meeting in advance using the password sent by e-mail, in order to​​ test your microphone​​ and​​ connection. If you are attending another meeting you are asked to leave it to join your Zoom session meeting.

  • If you are joining the Zoom Session before the host has started the meeting, please wait until the host starts the Zoom Session.

DURING THE SESSION:

Please​​ mute your microphone until your presentation, which will be introduced by​​ the​​ Session Chair. Then you will be​​ asked to​​ activate your microphone and video​​ and to​​ share your screen​​ in order to run your presentation.

SHARING YOUR SCREEN >>

SHARING COMPUTER SOUND DURING SCREEN SHARING >>

 

Q&A Session:

At the end of your talk, the Session Chair will select and ask you to answer some of the questions in sequence they​​ were submitted in the Chat and within the allotted Q&A period. The Chair will try to cover as many questions as possible depending on the allotted time.

After your presentation:

At the end of your presentation, we recommend you turn off the video so​​ that the attendees can focus on the introduction of the next presenter.

General tips:

  • Please make​​ sure the time​​ is strictly adhered​​ to time allocated to your presentation!

  • Please​​ practice your presentation​​ to adjust your timing accordingly.

CHAT OPTION

You can join the discussion with other attendees by sending messages to “Everyone” or you can chat privately with the Session Chair by selecting their name from the drop down list. Learn more about​​ Using Webinar Chat.